See SafeFile Vault in Action
Watch how SafeFile eliminates manual ring-binders, automates statutory OHS Act 85 compliance packs, verifies contractor medicals with AI, and syncs worker competency in real time.
The Golden Triangle of OHS Compliance
Safety compliance is a three-legged stool. A failure in any single leg collapses your legal defense during Department of Labour (DOL) inquiries. SafeFile unifies all three pillars into one continuous digital ecosystem:
Statutory OHS Compliance
Digital safety files, Section 16(2) letters of delegation, Section 37(2) mandatory contractor agreements, COIDA Letter of Good Standing validation, and automated DOL audit exports.
Worker Competency & Accreditation
Artisan credentialing, South African ID verification, role-based accreditation matrices, and certified SCORM 1.2/2004 safety training with AI proctored exams powered directly by EduCore LMS.
Explore EduCore LMS Integration ➔
Asset & Site Operations (CMMS)
Equipment registry, pre-use daily inspection checklists, tool checkouts with dual-signoff witness verification, LOTO electrical isolation, and live IoT telemetry for site generators.
Engineered for Every Site Stakeholder
From principal contractor control towers down to artisan field inspections on the scaffold.
Core Modules Built for Construction & Industry
Deploy modularly or as an integrated compliance operating system across your enterprise.
1. Safe File & OHS Act 85
Generate 100% audit-ready digital safety files, track active site hazards, and draft legally compliant Section 16(2) appointment letters in minutes.
2. Training & EduCore LMS
Assign accredited vocational safety courses, verify South African IDs, and sync SCORM lesson completion directly into worker QR gate access badges.
3. CMMS & Site Operations
Track generator telemetry anomalies, enforce LOTO isolation procedures, issue maintenance work orders, and mandate storekeeper tool sign-off.
4. Automated Expiry Sentinel
Prevent DOL site stoppages. Automated WhatsApp, SMS, and email alerts trigger 30, 14, and 7 days before employee medicals or crane certifications expire.
5. B-BBEE Scorecard Hub
Run delta sandbox simulations, track Preferential Procurement spend, monitor black-woman ownership ratios, and export SANAS audit packages.
6. Vendor Intelligence
Active real-time verification and API lookups across National Treasury CSD, CIDB contractor grading, and Beagle SANAS accreditation registries.
400,000+ Asset Registry, Mobile Express & Dual Sign-on-Glass
Built to eliminate maintenance blindspots, contractor billing disputes, and stock loss across 600+ supermarket stores, distribution centres, and industrial facilities.
400,000+ Asset Tag Master Registry
Hierarchical 5-tier parent-child asset modeling. Connects central multiplex refrigeration compressor racks to individual child display freezers, cold rooms, bakery ovens, and dock levellers.
Dual Sign-on-Glass Job Cards
Enforces cryptographic sign-off on glass by both the visiting contractor technician and the on-duty store manager before a work order can be closed. Eliminates ghost billing.
3-Tap Express Mobile Intake (/log)
Purpose-built mobile intake webapp allowing store floor staff to log breakdowns in under 20 seconds. Built-in voice memos, camera photo capture, and sub-second QR scanning.
Dynamic PPM Engine
Automated preventative maintenance intervals (7-day, 14-day, 30-day, quarterly, annual). Auto-generates work orders and dispatches accredited contractors with zero manual intervention.
Sundry Spend Gatekeeper (>R2,500)
Hard-stop security gate preventing contractors from billing unexpected sundry materials without on-site Store Manager 4-digit PIN authentication. Prevents margin slippage.
Material Master Catalog & BOM
Standardized SKU catalog, unit-of-measure rates, and Bill of Materials (BOM) replacement recipes. Eliminates free-text parts invoicing and marks up off-catalog items for audit.
8 Micro-Agents & 22-Tool BI Copilot
Intelligent background micro-services continuously patrolling system health, enforcing statutory deadlines, auditing vendor dwell-times, and answering complex executive inquiries.
-
SLA Sentinel: T-15m countdown alerts and automated 1-hour vendor failover on critical breakdowns.
-
Capex/Opex Gatekeeper: Audits technician GPS coordinates against physical store geofences, validating travel claims.
-
Universal 22-Tool BI Copilot: Parameter-locked Gemini 2.5 Flash assistant with multi-tenant RBAC and on-demand report generation.
IFRS 16 Depreciation & SAP SES Gateway
Bridges physical machinery to executive balance sheets. Calculates real-time Net Book Value, flags capital replacement lockouts, and matches maintenance POs directly to ERP systems.
-
IFRS 16 / ISO 55000 Depreciation: Dynamic straight-line calculation of Net Book Value (NBV) across 400k+ assets.
-
Economic Repair Ratio (ERR >60%): Automatic repair lockout when cumulative spend exceeds 60% of replacement cost.
-
SAP SES / ECOS & ManageEngine: Service Entry Sheet BAPI matching and bi-directional IT helpdesk synchronization.
Deploy SafeFile Vault Today
Eliminate compliance blindspots, automate safety file compilation, and ensure 100% audit readiness across all active projects.